Chelsea Football Club are advertising a new role as Academy Operations Coordinator, please read below to find out more about the role: 

JOB FUNCTION: To carry out all administrative duties and support relating to Chelsea Football Club Women (CFCW) Academy. Responsible for team logistics and operations as well as supporting the players and staff as required.

If you would like to apply for this job you can read more and apply here: Academy Operations Coordinator Job Form

MAIN RESPONSIBILITIES (Play Your Part):

Teams Support:

• Create and maintain/update a database for storing personal information for all Women's Academy players; management of team works application including ensuring that daily, weekly, monthly schedules for U12 – U18 teams are up to date.
• Book all aspects of team travel including flights, coaches and hotels when appropriate.
• Create specific itineraries working with CFCW coaching staff relating to match day (Home/Away);
• Keep a comprehensive record of all travel and associated costs for each away trip;
• Provide support to the Head of Women’s Academy as required;
• Attendance at all Academy home games required to support the team
• To provide the clubs registration manager with all information on Women's Academy players, necessary for both league and FA requirements
• To provide and work alongside the Women's team Kit manager, to ensure that all Academy players/staff are suitably equipped to represent the football club
• To support the Head of Women's Academy on a realistic but comprehensive Tour programme for all age groups within the Academy programme.
• Travel to support all away games & Pre-Season tours if required;
• Liaise with opposing teams in the confirmation of fixtures and organisation of meeting points, general match day logistics as well as any other items required;
• Liaise with staff at Kingsmeadow/Hub 2 on fixture clashes, general operations, timings, match day operations;
• Liaise with FA & UEFA on fixtures, rules and all regulations;
• Liaise with Match Official(s) on the confirmation of appointments and organisation of meeting points as well as any other items required;
• Liaise with Player Operations, and academy and first team staff, to ensure a smooth plan for first team players training/playing with the academy and for academy players training/playing with the first team.
• Manage/set up player profiles on Kitman Labs.
• Raise PO’s, liaise with suppliers and process invoices in a timely manner;
• Collate any expense claims and liaise with Finance to ensure they are processed in a timely manner
• Collate and respond to any mail, Teamworks message received, liaising with other departments as appropriate.
• Ensuring the Academy adheres to the Club/FA policies, procedures and regulations for safeguarding children, Chelsea FC Training Ground Code of conduct, Health and Safety and Equality
• Complete and administer all payroll procedure for staff.
• Supporting the submission of an annual business plan and twice-yearly financial monitoring reports to the FA, for the Academy.
• To take a lead on all administrative duties that relate to the academy during the off season (trial processes/registration forms/staff inductions/player inductions).
• To attend regular meetings with the FA and report back on all items related to the Academy.
• To setup and/or attend and/or minute weekly meetings (staff, players, facilities, …) and report back to Head of Women’s Academy.
• To support the relationship of our DiSE programme, with Loughborough college, and implement a structure of delivery to fall in line with the schedule.
• To undertake a progressive and ongoing professional development process attending and participating in in-house CPD sessions (when possible) and external sessions (if relevant), keep a regular CPD file, and ensure up to date with performance advances and research in their field.
• To perform any other adhoc duties to help the performance of the CFC Women’s department function efficiently.
• Responsible for the ordering of all stationery and tea/coffee provision for the department.
• To manage a department cash card with approval from the General Manager.